ON THE DAY COORDINATION
This package is designed to ensure that everything will be organized, on time and flawlessly executed on your wedding day.
This package is designed to ensure that everything will be organized, on time and flawlessly executed on your wedding day.
- Pre-event meetings with the couple 4 weeks prior to wedding.
- Unlimited bridal consultations and assistance through phone, SMS and email upon signing of contract .
- Provide client a complete wedding workbook.
- Recommend trusted vendors that best suit the couple’s needs and budget.
- Assist couple in confirming details, services and final arrangements with their contracted suppliers.
- Require the client to turn over all final contracts to Wedding Elements for confirmation, review and follow ups.
- Confer with the client and the vendors on the details of the arrangement, layout, set-up.
- Orientation of specific roles of the entourage and other participants for church/reception.
- Ocular inspection of the ceremony-reception site and coordination with client identified suppliers.
- Payment management (monitor and schedule payments for suppliers)
- Guest management, floor plan layout, and seating arrangements.
- Assist in conceptualizing and organizing the whole reception program
- Assist in preparing technical scripts, emcee’s script, and wedding program for the reception
- Provide detailed timeline from pre wedding, ceremony to reception.
- Provide checklist for the couple to use as guide list on things they need to endorsed to coordinators and items they need to prepare and bring for the ceremony/reception on the day of the event.
- Assist in the selection of music of the ceremony and reception.
- Over all management of the wedding ceremony and reception.
- Help organize ceremony and reception materials (e.g. offertory materials, wedding liturgies, souvenirs, etc.)
- Coordinate with church for seating arrangements of principal sponsors and entourage, wedding liturgy, and songs in coordination with the officiating celebrant and church musicians
- Attend to the bride and her needs before the ceremony. A Wedding Elements staff will be assigned exclusively to assist the couple.
- Supervision of the venue set-up (Church and Reception)
- Briefing with emcee and other people who will play an important role in the program
- Assistance in giving souvenirs, special gifts, and/or other items
- Gift management and inventory of left over wines, food, cake , etc.
- Proper Turnover with checklist made to the point person of the couple.
- RSVP (with additional charge)
- Staffing on the event day to assure a smooth flow of the wedding ceremony and reception
• AT THE BRIDAL SUITE
1. Arrive 4 hours before the ceremony at the bridal suite/residence of the bride to check the delivery and set up of the flowers, arrival of other suppliers.
2. Arrange wedding gown in body form and all bridal items for photo shoot
3. Arrange the wedding trousseau of the bride and the groom's things needed for the pictorial.
4. Check on the Bride and the Entourage and coordinate on last minute details.
5. Time Management implementation according to schedule for all suppliers.
6. Check on all supplies needed for the wedding (flowers, wedding liturgies, souvenirs, guestbooks etc)
7. Securing all bridal accessories (rings, coins, arrhae, pillow, cords, matches & veils, offering etc) and bring to church/ceremony.
8. Provide assistance in distributing crew meals at the bridal suite.
9. Assist the bride in dressing up and check on last minute details
• AT THE CEREMONY
1. Check ceremony set‐up and seating arrangements of entourage/sponsors, parents, bridal pews, musicians, set‐up of nuptial candles if applicable.
2. Assemble all needed materials and paraphernalia (i.e. wedding liturgies, unity candles, offertory materials)
3. Coordinate with church proper set‐up of ceremony site (decorations, couple’s chairs, candle arrangements, seating arrangements of entourage, parents, sponsors, musicians/singer/s and offerors)
4. Check arrival of musicians, choir, priest, lectors, commentators, offerors.
5. Distribution of flowers for bridal entourage, wedding accessories (lighter or matches, veil, cord, rosary, bible, ring and arrahe cushions) to respective ceremony participants and wedding liturgies
6. Brief & cue the wedding participants (entourage, lector, offerors, readers, etc.) of their respective duties and responsibilities.
7. Organize and cue processional line up and cue proper distance for picture taking
8. Assist the bride in fixing of her veil and train before her march and check on her make up (if make up artist is not present to do retouch)
9. Cue the musicians when to play the bridal march song when the bride is ready to enter the church
10. Monitoring of wedding rites and troubleshooting.
11. Collect candles, lighters/matches, veil, cord, arrhaes, cushions and marriage license after the ceremony.
11. Assist in the offertory line up, signing of contracts, pictorial and recessional
12. Supervise petal/confetti/bubble showers/butterfly release and dove release after recessional
13. Gather and safe keep all wedding accessories after the ceremony for turnover after the reception
14. Check on the ceremony venue for any item that may be left behind.
• AT THE RECEPTION
Before the Reception
1. Check room set‐up, positioning of tables, stage layout and general lay‐out of the area.
2. Organize gift table and set up Guest Book table
3. Check and assist in set up of special linens and chairs, and important details according to wedding theme.
4. Check on the Set‐up, seating and place cards for the presidential table/VIP table.
5. Guest Management and seating arrangement.
6. Check delivery of cake and set‐up of cake display table.
7. Check delivery of flowers and decoration set‐up
8. Check delivery of souvenirs and giveaways
9. Coordinate with Captain Waiter and Banquet Sales representatives all details specified on the event order
10. Check arrival of musicians, entertainers, emcees, mobile system.
11. Check audio‐visual presentation equipment and set‐up
12. Coordinate with the photographers and videographers pictorial details during reception.
13. Monitor services to ensure each vendor complies with the agreed contract.
14. Give program copy/scripts to all suppliers (emcee, lights and sound system, photographer, videographer and the Captain waiter) with concerns to the program execution
15. Go over with the suppliers the details of the program for proper coordination and timing.
During the Reception
16. Facilitate registration of guests
17. Help usher guests especially the VIP to their respective seats
18. Arrange the Reception Lined up of the Bridal Party for the entrance march
19. Assist the Emcee/Host to ensure smooth flow of the program
20. Assist attendants in obtaining guests signatures in the guest book.
21. Maintain timing of each event for smooth flow of the program with coordination with the emcee/host
22. Routing of the guestbook/sign frame, gifts to principal sponsor and entourage and the giveaways (during dinner or before the program ends)
23. Assist photographer and /or videographer where they are needed to ensure smooth transitions of photos.
24. Make a headcount of the guests
25. Oversee and directs the cutting of the cake, toast, first dance and garter and bouquet tosses
26. Coordinate with the Captain waiter to ensure good service of food and beverage to guests, most especially to the couple and the
Presidential/VIP table
27. Safe keep gifts for the couple (special instructions from client as to where gifts will be brought or turn over to person in charge.
28. Manage the meal provided for suppliers
After the Reception
29. Handling of left over food, distribution of Wedding Cake and other items as requested by client.
30. Do a wine inventory before and after the event (for wines and alcoholic drinks if client provides)
31. Assist in packing up of all gifts and items used in the ceremony and at the reception and endorsing and endorsing them to the authorized person.
32. Ensuring that all balances to vendors are settled.
33. Turn over to client or person in charge all the wedding accessories and other materials.
1. Arrive 4 hours before the ceremony at the bridal suite/residence of the bride to check the delivery and set up of the flowers, arrival of other suppliers.
2. Arrange wedding gown in body form and all bridal items for photo shoot
3. Arrange the wedding trousseau of the bride and the groom's things needed for the pictorial.
4. Check on the Bride and the Entourage and coordinate on last minute details.
5. Time Management implementation according to schedule for all suppliers.
6. Check on all supplies needed for the wedding (flowers, wedding liturgies, souvenirs, guestbooks etc)
7. Securing all bridal accessories (rings, coins, arrhae, pillow, cords, matches & veils, offering etc) and bring to church/ceremony.
8. Provide assistance in distributing crew meals at the bridal suite.
9. Assist the bride in dressing up and check on last minute details
• AT THE CEREMONY
1. Check ceremony set‐up and seating arrangements of entourage/sponsors, parents, bridal pews, musicians, set‐up of nuptial candles if applicable.
2. Assemble all needed materials and paraphernalia (i.e. wedding liturgies, unity candles, offertory materials)
3. Coordinate with church proper set‐up of ceremony site (decorations, couple’s chairs, candle arrangements, seating arrangements of entourage, parents, sponsors, musicians/singer/s and offerors)
4. Check arrival of musicians, choir, priest, lectors, commentators, offerors.
5. Distribution of flowers for bridal entourage, wedding accessories (lighter or matches, veil, cord, rosary, bible, ring and arrahe cushions) to respective ceremony participants and wedding liturgies
6. Brief & cue the wedding participants (entourage, lector, offerors, readers, etc.) of their respective duties and responsibilities.
7. Organize and cue processional line up and cue proper distance for picture taking
8. Assist the bride in fixing of her veil and train before her march and check on her make up (if make up artist is not present to do retouch)
9. Cue the musicians when to play the bridal march song when the bride is ready to enter the church
10. Monitoring of wedding rites and troubleshooting.
11. Collect candles, lighters/matches, veil, cord, arrhaes, cushions and marriage license after the ceremony.
11. Assist in the offertory line up, signing of contracts, pictorial and recessional
12. Supervise petal/confetti/bubble showers/butterfly release and dove release after recessional
13. Gather and safe keep all wedding accessories after the ceremony for turnover after the reception
14. Check on the ceremony venue for any item that may be left behind.
• AT THE RECEPTION
Before the Reception
1. Check room set‐up, positioning of tables, stage layout and general lay‐out of the area.
2. Organize gift table and set up Guest Book table
3. Check and assist in set up of special linens and chairs, and important details according to wedding theme.
4. Check on the Set‐up, seating and place cards for the presidential table/VIP table.
5. Guest Management and seating arrangement.
6. Check delivery of cake and set‐up of cake display table.
7. Check delivery of flowers and decoration set‐up
8. Check delivery of souvenirs and giveaways
9. Coordinate with Captain Waiter and Banquet Sales representatives all details specified on the event order
10. Check arrival of musicians, entertainers, emcees, mobile system.
11. Check audio‐visual presentation equipment and set‐up
12. Coordinate with the photographers and videographers pictorial details during reception.
13. Monitor services to ensure each vendor complies with the agreed contract.
14. Give program copy/scripts to all suppliers (emcee, lights and sound system, photographer, videographer and the Captain waiter) with concerns to the program execution
15. Go over with the suppliers the details of the program for proper coordination and timing.
During the Reception
16. Facilitate registration of guests
17. Help usher guests especially the VIP to their respective seats
18. Arrange the Reception Lined up of the Bridal Party for the entrance march
19. Assist the Emcee/Host to ensure smooth flow of the program
20. Assist attendants in obtaining guests signatures in the guest book.
21. Maintain timing of each event for smooth flow of the program with coordination with the emcee/host
22. Routing of the guestbook/sign frame, gifts to principal sponsor and entourage and the giveaways (during dinner or before the program ends)
23. Assist photographer and /or videographer where they are needed to ensure smooth transitions of photos.
24. Make a headcount of the guests
25. Oversee and directs the cutting of the cake, toast, first dance and garter and bouquet tosses
26. Coordinate with the Captain waiter to ensure good service of food and beverage to guests, most especially to the couple and the
Presidential/VIP table
27. Safe keep gifts for the couple (special instructions from client as to where gifts will be brought or turn over to person in charge.
28. Manage the meal provided for suppliers
After the Reception
29. Handling of left over food, distribution of Wedding Cake and other items as requested by client.
30. Do a wine inventory before and after the event (for wines and alcoholic drinks if client provides)
31. Assist in packing up of all gifts and items used in the ceremony and at the reception and endorsing and endorsing them to the authorized person.
32. Ensuring that all balances to vendors are settled.
33. Turn over to client or person in charge all the wedding accessories and other materials.
SEMI‐COORDINATION
This service is ideal when the bride and groom have already contacted and signed contracts with at least 50% of various vendors, but would like Wedding Elements to take over polish, details, and make necessary follow‐ups for the wedding.
1. Meeting with the client three to six months before the wedding.
2. Refer and set‐up appointments with vendors not yet contacted.
3. All contracts signed will be turned over to wedding Elements for review.
4. With Wedding Rehearsal
5. With R.S.V.P
6. Confer and confirm with the vendors all the details of the arrangement
7. Planning and conceptualization of wedding theme.
8. ON THE DAY COORDINATION is applied.
FULL COORDINATION
This service starts six months to one year before the wedding.
1. Assist in determining and planning the budget and help manage to stay within the budget.
2. Assist in finding the perfect location: Church or Ceremony Venue, Reception Venue and/ or Caterer
3. Refer, accompany and set‐up appointment with various pre‐screened Vendors: Wedding Gowns; Caterer, Printer, Florist, Cakes, Photographer, Videographers, Bridal Car, Sound System and other bridal needs to the last details.
4. Assist in negotiations and reviewing contracts with vendors.
5. Assist in reviewing wordings, and addressing of invitations and sourcing of calligrapher.
6. Assist in composing and selecting readings for the ceremony, wedding liturgy or wedding program.
7. Assist in dialoguing with venue manager and caterer for room layout plans, seating and place cards arrangements floral arrangements, table set‐up, musicians, stage, microphone, audio‐visual, dance floor.
8. Assist in selection of music for the ceremony, reception and dinner.
9. Recommend and source out gifts for the principal sponsors and bridal entourage
10. Plan and coordinate Wedding Rehearsal and Despedida de Soltera for the bride or both.
11. Coordinate and confirm with all the vendors chosen in reviewing details of arrangements.
12. Instruct all attendants of their duties during the ceremony and reception
13. Assist in conceptualizing Wedding reception program and preparing the wedding day Calendar.
14. With R.S.V.P and Wedding Rehearsal
15. ON THE DAY AND SEMI‐COORDINATION IS APPLIED.
NOTE: ON FULL PACKAGE
- Overseas call, Local long distance calls, postage mailing package fees are not included in the package
This service is ideal when the bride and groom have already contacted and signed contracts with at least 50% of various vendors, but would like Wedding Elements to take over polish, details, and make necessary follow‐ups for the wedding.
1. Meeting with the client three to six months before the wedding.
2. Refer and set‐up appointments with vendors not yet contacted.
3. All contracts signed will be turned over to wedding Elements for review.
4. With Wedding Rehearsal
5. With R.S.V.P
6. Confer and confirm with the vendors all the details of the arrangement
7. Planning and conceptualization of wedding theme.
8. ON THE DAY COORDINATION is applied.
FULL COORDINATION
This service starts six months to one year before the wedding.
1. Assist in determining and planning the budget and help manage to stay within the budget.
2. Assist in finding the perfect location: Church or Ceremony Venue, Reception Venue and/ or Caterer
3. Refer, accompany and set‐up appointment with various pre‐screened Vendors: Wedding Gowns; Caterer, Printer, Florist, Cakes, Photographer, Videographers, Bridal Car, Sound System and other bridal needs to the last details.
4. Assist in negotiations and reviewing contracts with vendors.
5. Assist in reviewing wordings, and addressing of invitations and sourcing of calligrapher.
6. Assist in composing and selecting readings for the ceremony, wedding liturgy or wedding program.
7. Assist in dialoguing with venue manager and caterer for room layout plans, seating and place cards arrangements floral arrangements, table set‐up, musicians, stage, microphone, audio‐visual, dance floor.
8. Assist in selection of music for the ceremony, reception and dinner.
9. Recommend and source out gifts for the principal sponsors and bridal entourage
10. Plan and coordinate Wedding Rehearsal and Despedida de Soltera for the bride or both.
11. Coordinate and confirm with all the vendors chosen in reviewing details of arrangements.
12. Instruct all attendants of their duties during the ceremony and reception
13. Assist in conceptualizing Wedding reception program and preparing the wedding day Calendar.
14. With R.S.V.P and Wedding Rehearsal
15. ON THE DAY AND SEMI‐COORDINATION IS APPLIED.
NOTE: ON FULL PACKAGE
- Overseas call, Local long distance calls, postage mailing package fees are not included in the package